Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

TUESDAY, SEPTEMBER 29, 2009 – GOAL SETTING

9:00 a.m. – 2:00 p.m.   (Club House Main Floor, Fireside Room, Laurelwood Golf Club, 2700 Columbia Street, Eugene)

(estimated time)

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TUESDAY, SEPTEMBER 29, 2009 - HOUSING AND COMMUNITY SERVICES AGENCY

2:30 – 4:30 p.m.    (McKenzie Village Community Room, 300 W. Fairview Drive, Springfield)

(estimated time)

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1. TOUR

BOARD ITEMS AND MEETING WITH STAFF

#2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

4. REGULAR BUSINESS

a. ORDER 09-9-29-1H/In the Matter of Adopting the 2009-2010 Budget and Making Appropriations. (Larry Abel, Interim Director) View Material

b. ORDER 09-9-29-2H/In the Matter of Approving the Public Housing Operating Budget for the Fiscal Year Ending September 30, 2010. (Larry Abel, Interim Director) View Material

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

5. CONSENT CALENDAR

a. ORDER 09-9-29-3H/In the Matter of Accepting a Bid and Awarding Contract #09-C-0044 for the Parking Area Improvements. (Dorothy Cummings, Administrative Services Supervisor) View Material

b. ORDER 09-9-29-4H/In the Matter of Accepting a Proposal and Awarding Contract #09-P-0061 for Banking Services and Authorizing the Acting Executive Director to Designate Individuals to Sign Checks and Other Commercial Paper on Behalf of the Agency. (Laurie Larson-Lewis, Finance Supervisor) View Material

c. ORDER 09-9-29-5H/In the Matter of Amending the Agency's Procurement Policy. (Dorothy Cummings, Administrative Services Supervisor) View Material

d. Approval of Minutes:

July 21, 2009, HACSA, 9:00 a.m.

END OF CONSENT CALENDAR * * * *

6. MEET WITH RESIDENTS

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TUESDAY, SEPTEMBER 29, 2009 - COMMUNITY OUTREACH/ WEST LANE CITIES ALLIANCE

6:00 – 7:30 p.m.  (City Hall in Junction City, 680 Greenwood Street)

(Dinner for Elected Officials at 6:00 p.m.)

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WEDNESDAY, SEPTEMBER 30, 2009 - REGULAR MEETING

9:00 a.m.     (Harris Hall Main Floor)

(estimated time)

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1. ADJUSTMENTS TO THE AGENDA

#2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

4. EMERGENCY BUSINESS

5. MANAGEMENT SERVICES

a. ORDER 09-9-30-1/In the Matter of Authorizing the Transfer, Without Consideration, of Surplus County Owned Real Property to the Mohawk Valley Lions Club Foundation (Map No. 16-01-18-34-06400, at SW Corner of Marcola and Wendling Roads) (David Suchart, Management Services Director; Jeff Turk, Property Management Officer) (estimated 5 minute presentation; 5 minutes Q&A) View Material

6. CONSENT CALENDAR

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

A. Approval of Minutes:

October 24, 2007, Regular Meeting, Following HACSA

October 24, 2007, Regular Meeting, 1:30 p.m.

October 31, 2007, Regular Meeting, 9:00 a.m.

October 31, 2007, Regular Meeting, 1:30 p.m.

August 19, 2009, Regular Meeting, 1:30 p.m.

September 10, 2009, Special Meeting, 4:00 p.m.

September 15, 2009, Regular Meeting, 10:00 a.m.

September 15, 2009, Regular Meeting, 1:30 p.m.

B. Public Works

1. ORDER 09-9-30-2/In the Matter of Releasing and Dedicating Parcel “B” of the Plat of Seacon Park, a Parcel of County Owned Real Estate, as a Public Road. (16-04-35-44) (Lester Avenue). (Marsha Miller, Public Works Director; Mike Jackson, County Surveyor) View Material

2. ORDER 09-9-30-3/In the Matter of Authorizing Temporary Closure of Roads in Connection with the Oregon Department of Transportation (ODOT) I-5 Bridges Vertical Clearance Improvement Project. (Marsha Miller, Public Works Director; Frank Simas, Right of Way Manager) View Material

END OF CONSENT CALENDAR * * * *

WEDNESDAY, SEPTEMBER 30, 2009 - REGULAR MEETING (Continued)

7. RESOLUTIONS

a. PROCLAMATION 09-9-30-4/In the Matter of Proclaiming September 15 - October 15, 2009 Hispanic Heritage Month. (Commissioner Sorenson) (estimated 5 minutes) View Material

b. PROCLAMATION 09-9-30-5/In the Matter of Proclaiming October 8, 2009 as Oregon's First Statewide Day of Culture in Lane County. (Commissioner Sorenson) (estimated 5 minutes) View Material

8. COUNTY ADMINISTRATION

a. Announcements

b.  ORDER 09-9-30-6/In the Matter of Approving the 2009-2011 Lane County Community Corrections Plan. (Faye Stewart, Chair, Public Safety Coordinating Council) (estimated 5 minute presentation, 5 minutes Q&A) View Material

9. COMMITTEE REPORTS

Legislative Committee

a. REPORT/Supplemental Session Priorities. (Jeff Spartz, County Administrator; and Alex Cuyler, Intergovernmental Relations Manager) (estimated 10 minute presentation, 10 minutes Q&A) View Material

10. PUBLIC WORKS

a. ORDER 09-9-30-7/In the Matter of Approving Order 9-8-4-10 Approving an Agreement With the Oregon Department of Transportation (ODOT) Regarding the Issuance of Continuous Operation Variance Permits (COVP) and Authorizing the County Administrative Officer to Sign the Agreement. (Marsha Miller, Public Works Director; Bill Morgan, County Engineer; Frank Simas, Right of Way Manager) (estimated  5 minute presentation, 10 minutes Q&A) View Material

b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1264/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) Land Use Diagram; Amending the Corresponding Willakenzie Area Plan Land Use Diagrams; and Adopting Savings and Severability Clauses (City of Eugene, File No. PA 09-5465) (Second Reading and Public Hearing October 27, 2009). (Marsha Miller, Public Works Director; Stephanie Schulz, Planner) (estimated 5 minutes) View Material View Further Material

c. THIRD READING AND SETTING THE FOURTH READING AND DELIBERATIONS/Ordinance No. PA 1261/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) by Adding New and Separate Coordinated Population Forecasts for Eugene and Springfield and an Urbanizable Area for Each City and Adopting Savings and Severability Clauses. (File No. PA 09-5471) (Applicant: Springfield) (NBA & PM 8/26/09, 9/22/09). (Marsha Miller, Public Works Director; Stephanie Schulz, Planner) (estimated 5 minutes) View Material  View Material View Material

d. DISCUSSION/Board of Commissioners and Emerald People’s Utility District Board of Directors Continued Work Together. (Marsha Miller, Public Works Director; Patti Hansen, Waste Management Manager) (estimated 10 minute presentation, 40 minutes Q&A) (TIME CERTAIN 11:10 a.m.) View Material

Noon - 1:30 p.m.   (recess)

1:30 p.m.   (Harris Hall Main Floor)

#11. PUBLIC HEARINGS

a. PUBLIC HEARING AND ORDER 09-9-30-8/In the Matter of Annexing Territory Identified as T21S, RO3W, S29 Tax Lots 501 and 1100 to South Lane County Fire and Rescue Under Provision of ORS 198.857 (File No. F SL 2009-ANX 1) (Applicant; Jerry & Marjie Vaverka). (Marsha Miller, Public Works Director; Stephanie Schulz, Planner) (Estimated 10 minutes) View Material

b. PUBLIC HEARING AND ORDER 09-9-30-9/In the Matter of Annexing Territory Identified as T17S, R12W, S24 Tax Lots 415 to the Siuslaw Valley Fire and Rescue Under Provision of ORS 198.857 (File No. F SV 2009-ANX 2) (Applicant; Lorraine Esch). (Marsha Miller, Public Works Director; Stephanie Schulz, Planner) (Estimated 10 minutes) View Material

c. PUBLIC HEARING AND ORDER 09-9-30-10/In the Matter of Withdrawal of County Road Status (But not the Public Road Status) of a Portion of Barrett Creek Lane (County Road Number 2277), Located in the Northwest One Quarter of the Southeast One Quarter (NW ¼ SE ¼ ) of Section 34, Township 18 South, Range 12 West of the Willamette Meridian (18-12-34-42). (Marsha Miller, Public Works Director; Mike Jackson, County Surveyor) (estimated 5 minutes) View Material

d. SECOND READING AND PUBLIC HEARING/Ordinance No. Pa 1263/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Residential" and "Commercial" to "Industrial" and Rezoning that Land from "RR-2/RCP, Rural Residential" and "RC/RCP, Rural Commercial" to "RI/RCP, Rural Industrial"; and Adopting Savings and Severability Clauses (File PA 07-5430: Swanson Group) (NBA & PM 9/16/09). (Marsha Miller, Public Works Director; Rafael Sebba, Associate Planner) (estimated 45 minutes) 

12. COMMISSIONERS’ BUSINESS

a. DISCUSSION/Possible 2010 Ballot Measures:

1) Charter Cleanup. (Liane Richardson, County Counsel)

2) Taxes/Compression/Amounts Raised. (Anette Spickard, Tax Assessor)

3) Elections/Cost, Timing, Deadline, etc. (Annette Newingham, County Clerk)

4) Extension Service. (Steve Dodrill, Director, OSU Extension Services)

5) Public Safety. (Commissioner Stewart)

(TIME CERTAIN 3:30 p.m.)

13. COUNTY COUNSEL

a. Announcements

a. Announcements

15. COMMISSIONERS' ANNOUNCEMENTS

16. REVIEW ASSIGNMENTS

17. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

18. OTHER BUSINESS

*NOTE:  Estimated Times

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*NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, October 20 and/or Wednesday, October 21, 2009.